Code of Ethics for Student Financial Aid
The Student Financial Services Office at Western Technical College is a member NASFAA, the National Association of Student Financial Aid Administrators. We abide by NASFAA’s Code of Conduct for Institutional Financial Aid Professionals which states that an institutional financial aid professional is expected to always maintain exemplary standards of professional conduct in all aspects of carrying out his or her responsibilities, specifically including all dealings with any entities involved in any manner in student financial aid, regardless of whether such entities are involved in a government sponsored, subsidized, or regulated activity. In doing so, the Student Financial Services Office at Western Tech is bound by the following:
The Student Financial Services Department Code:
- All employees within the Student Financial Services Office will treat all individuals with respect, concern, and courtesy.
- The privacy rights of students and parents will be carefully guarded in accordance with College and departmental policies.
- Student Financial Services staff will never discriminate in the administration of the aid programs or any other professional activities on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, sexual orientation, gender identity/expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law.
- No action will be taken by Student Financial Services staff that is for their personal benefit or could be perceived to be a conflict of interest.
- Employees within the Student Financial Services office will not award aid to themselves or their immediate family members. Staff will reserve this task to an institutionally designated person, to avoid the appearance of a conflict of interest.
- Western Tech will not institute or distribute a “preferred lender list” or other similar document.
- A borrower’s choice of a lender will not be denied, impeded, or unnecessarily delayed by the College.
- No amount of cash, gift, or benefit in excess of a de minimis amount shall be accepted by a Student Financial Services staff member from any financial aid applicant (or his/her family), or from any entity doing business with or seeking to do business with the institution.
- All information provided by the Student Financial Services Office will be accurate, unbiased, and will not reflect preference arising from actual or potential personal gain.
- Institutional award notifications (Financial Aid Award Letters) shall include the following:
- A breakdown of individual components of the institution’s Cost of Attendance, designating all potential billable charges.
- Clear identification of each award, indicating type of aid, (i.e. grant, scholarship, work, or loan).
- Standard terminology and definitions.
- Renewal requirements for each award, if any.
- All required consumer information is displayed in a prominent location on the institutional website and in any printed materials, easily identified and found, and labeled as “Consumer Information.”
- Student Financial Services staff will disclose to Western Tech any involvement, interest in, or potential conflict of interest with any entity with which the College has a business relationship.
ACCSC Standards of Conduct for College Employees
All Western Technical College personnel shall maintain the highest standards of ethics and integrity in all interactions with students, prospective students and families. Personnel employed by Western Technical College understand and agree to comply with, the following standards of conduct:
- Student recruitment, enrollment, and admissions duties will be conducted in an ethical and professional manner and in keeping with school policies and procedures as well as relevant accreditation requirements.
- Student recruitment, enrollment, and admissions duties will be geared toward the enrollment of qualified applicants who are likely to complete and benefit from the training provided by the school and not geared toward enrolling students simply to obtain enrollments.
- School personnel will only provide truthful and accurate statements, descriptions, and explanations regarding the school and its personnel, training, facilities, equipment, services, and accredited status.
- School personnel will work to ensure that students are fully informed and able to make considered enrollment decisions without undue pressure.
- School personnel will only assist prospective students in the areas that fall within the purview of their position and will not assist prospective students in admissions testing or alter or falsify any enrollment documents or required test scores.
- School personnel will quote only verifiable statistics or other information that has been provided by the school regarding employability of graduates, job placement, projected salaries or other related topics, and will not make explicit or implicit promises of employment or unsubstantiated statements regarding employment or salary prospects to prospective students.
- School personnel will participate in relevant training provided by the school to enhance their skills as school representatives.
- School personnel will not assist, condone, or permit prospective students to provide false or misleading information on any application.
- School personnel will not recruit prospective students in or near welfare offices, unemployment lines, food stamp centers, homeless shelters, or other circumstances or settings where such persons cannot reasonably be expected to make informed and considered enrollment decisions.
- School personnel will not discredit other schools or influence any student to leave another school by: falsely imputing to another school dishonorable conduct, inability to perform contracts, or questionable credit standing; making other false representations; falsely disparaging the character, nature, quality, value, or scope of another school’s program of instruction; or demeaning another school’s students.
- School personnel who become aware of any potential breach of this code by a fellow employee shall report such suspected breach as soon as practical to the Director of Admissions or the President.